January 23, 2014

SOS is Hiring!




SOS is seeking a personable professional with a very strong finance, human resources and technology background to oversee operations for a small seven person office. 


Primary Duties & Responsibilities:

Administration
Provide administrative support to Executive Director, Staff and Board of Directors
• Act as primary administrative support for Executive Director – preparing reports as needed, scheduling meetings, following up with constituents, donors, or vendors as requested, represent ED at meetings as needed
• Maintain organizational files/information management
• Maintain postal accounts to ensure bulk mail accounts are current
• Facilitate bi-weekly staff meetings
• Serve as primary contact with consultants and vendors
• Manage general office phone calls, mail, and emails
• Responsible for keeping office facilities & equipment at peak efficiency
• Assist in keeping the office presentable and clean
• Serve as the primary liaison with IT support contractors to maintain website, office computers, telephones, fax and internet, server, printers, copy machine, etc
• Maintain system for purchasing and ensuring that office supplies are on-hand when needed
• Ensure cost effective and sustainable purchasing
• Manage and order merchandise and marketing items

Human Resources
Maintain personnel files and record-keeping systems and provide support to staff
• Review timesheets and track Holiday, Vacation, and Sick Days
• Maintain and execute payroll, including monitoring budget for payroll costs
• Maintain and update new employee packet, handbook and procedures annually
• Assist with hiring and firing process, conduct new hire orientation and exit interviews
• Maintain employee files as required by law
• Manage health insurance
• Maintain worker’s compensation insurance
• Maintain liability insurance
• Manage retirement accounts
• Manage safety procedure, law compliance, and risk management for the workplace
• Maintain and update job descriptions when needed
• Work with Executive Director to evaluate staff on a yearly basis

Financial Systems
Work with Board of Directors, Executive Director, bookkeeper and tax accountants to maintain accurate financial management practices
• Process credit card donations and maintain credit card accounts
• Process donations and payments, ensure all donation information is accurately entered into SOS DonorPro database and Quickbooks
• Work with CPA in completing yearly Financial Review and tax submission
• Maintain relationship with bank, deposit money, and monitor bank accounts
• Maintain accurate and up-to-date SOS organizational budget and cash flow budget and produce reports at least monthly for the Finance committee meeting
• Work with bookkeeper and Finance Committee of the Board on a continued basis to reconcile finances
• Maintain program budgets
• Serve on Finance Committee with the Board of Directors, communicate SOS financial situation using prepared cash flow and financial reports
• Track and report on funds for all SOS programs
• Track current grant budgets
• Create organizational budgets for grant proposals and work with Program manager on project budgets

Qualifications:
-At least 2 years of experience in administration, human resources and finance
-Proficient in Microsoft Office Excel and Word
-Excellent writing skills
- Bachelor’s degree required.  Business degree, MBA or MPA preferred.

Salary:
$18-$20/hour

How to Apply:
Send a cover letter and resume to lkasa@saveourshores.org.  Please make the subject line of the email “Operations Coordinator Application.”

New Application Deadline:
January 31st, 2014

Save Our Shores Installs Murals Encouraging Customers to Bring Reusable Bags



Eight Murals Installed in the County of Monterey 

Did you know that Save Our Shores volunteers have collected over 41,000 plastic bags since 2007?  In light of this data, The Central Coast Sanctuary Alliance (CCSA) has been working together with community members and local jurisdictions to pass plastic bag bans along the Central Coast around the Monterey Bay National Marine Sanctuary.  Now, the CCSA is pushing for the bag ban in Monterey County to be implemented.  This week, Save Our Shores (SOS) installed murals at eight locations in Monterey County: Whole Foods Market and Nob Hill in the City of Monterey, Nob Hill, Foods Co. and Mi Pueblo in Salinas, Mi Pueblo and Grocery Outlet in Seaside and Grocery Outlet in Marina. These murals are intended to encourage customers to bring their reusable bags for the health of our community and our oceans.  Similar murals were placed in Santa Cruz County last year and have shown a large increase of shoppers bringing their own reusable bags.

SOS worked with the local company, Monterey Signs, who donated the cost of production and installation of the signs.  "We could not have made this project happen without the generosity of our partners at Monterey Signs.  The owner and the staff have greatly supported our efforts in the past to help educate the public about protecting our environment and this is their latest show of support for this important issue.  We hope that more stores in Monterey County will work with us to install these murals. In Santa Cruz, customers of the Safeway in Soquel and Aptos have come in and thanked managers of stores that have them displayed,” says Save Our Shores Executive Director, Laura Kasa.

In order to kick off this outreach effort to help people remember their reusable bags, Sustainable Salinas, a member of the CCSA and Save Our Shores will be handing out free reusable bags at Nob Hill Market in Salinas at 1320 Main Street on January 29th from 3pm to 5pm, one bag per customer while supplies last.

"We just want to get people in the habit of bringing a reusable bag because it makes so much sense, and Sustainable Salinas wants to help people do that,” says Matthew Spiegl, Bring Your Own Bag Campaign Manager for Sustainable Salinas.

Assembly Bill 1504 Aims to Ban Cigarette Butts in California


Local Assemblymember Mark Stone leads the charge

Save Our Shores (SOS), the leader in ocean awareness, advocacy and action on the Central Coast, announced their support for newly introduced AB 1504.  This legislation would protect wildlife and preserve California’s coast and waterways by banning cigarette butts. This bill could curb the influx of cigarette butts on our beaches, in our streets and in our waterways.  Save Our Shores has been working to raise awareness about the amount of cigarette butts found in our local waterways and the problem is still at large.

“Cigarette filters leach dangerous chemicals into the environment, kill animals that eat them, and cause communities to spend millions of taxpayer dollars for clean-up,” said Stone. “California has many laws in place to curtail cigarette litter, but people continue to illegally discard tons of cigarette butts each year.  The current laws aren’t sufficient to address this major problem.”

Save Our Shores has been analyzing data on this problem since 2007 and has not seen a significant decrease in cigarette butt litter despite outreach efforts.  Even with the threat of citations for littering or bans of smoking cigarettes in local areas, cigarette butts are still persistent in community.  Cigarette butts are made of 95% plastic and take 2-5 years to decompose, so this is not an item that will easily go away.

“Our volunteers have collected over 466,000 cigarette butts in our clean ups just around the Monterey Bay National Marine Sanctuary alone since 2007,” said Laura Kasa, Executive Director of Save Our Shores. “This is by far the most pervasive type of litter in our environment. Our community has attempted to educate the public about the dangers of this toxic litter but it has not made a significant dent in the problem. I commend Assemblymember Stone's creative approach to this issue. It is time for bold action.”

During his first term in the Assembly, Stone has emerged as a leader on environmental protection.  Mark has fought to curb illegal coastal development, reduce plastic pollution, and clean up drinking water supplies. In his capacity as Chair of the Select Committee on Coastal Protection, he has held hearings investigating threats to the Pacific Ocean, oil spill prevention efforts, and plastic garbage effects on the coastal environment.



January 9, 2014

San Jose Says No to Polystyrene Food Containers!



As of January 1st, 2014, San Jose restaurants will no longer be giving away polystyrene food containers to customers. This is the first phase of the ban and will only include multi-state restaurant chains, with all other restaurants included on January 1, 2015. Restaurants will now be providing alternative products of their choice but it must be either compostable or recyclable.  Read the fact sheet here.

There has been quite a bit of controversy around this ban.  Recently, a news story came out in the San Jose Mercury reporting on local restaurant owners who had collected over 38,000 signatures to oppose the ban.  However, it turns out that more than half of the signatures were fake or made up.  The 45% of legit signers were reported to also have been mislead to think they were signing a petition to ban polystyrene, not overturn the ban already in place.  NBC Bay Area also did a full report on the story.  

Here at Save Our Shores, we are happy to hear of this ban going into place as we have seen a huge effect it has had on our local beaches and rivers in Monterey and Santa Cruz.  Since the bans started taking place in 2008, our data has shown a steady decrease of polystyrene food containers and pieces found on our beaches that will not make it into the ocean to harm marine life.  Way to go San Jose!


January 6, 2014

Save Our Shores Seeks New Administration and Finance Staff Member!



SOS is seeking a personable professional with a very strong finance, human resources and technology background to oversee operations for a small seven person office. 


Primary Duties & Responsibilities:

Administration

Provide administrative support to Executive Director, Staff and Board of Directors
Act as primary administrative support for Executive Director – preparing reports as needed, scheduling meetings, following up with constituents, donors, or vendors as requested, represent ED at meetings as needed
Maintain organizational files/information management
Maintain postal accounts to ensure bulk mail accounts are current
Facilitate bi-weekly staff meetings
Serve as primary contact with consultants and vendors
Manage general office phone calls, mail, and emails
Responsible for keeping office facilities & equipment at peak efficiency
Assist in keeping the office presentable and clean
Serve as the primary liaison with IT support contractors to maintain website, office computers, telephones, fax and internet, server, printers, copy machine, etc 
Maintain system for purchasing and ensuring that office supplies are on-hand when needed
Ensure cost effective and sustainable purchasing
Manage and order merchandise and marketing items

Human Resources
Maintain personnel files and record-keeping systems and provide support to staff
Review timesheets and track Holiday, Vacation, and Sick Days
Maintain and execute payroll, including monitoring budget for payroll costs
Maintain and update new employee packet, handbook and procedures annually
Assist with hiring and firing process, conduct new hire orientation and exit interviews
Maintain employee files as required by law
Manage health insurance
Maintain worker’s compensation insurance
Maintain liability insurance
Manage retirement accounts
Manage safety procedure, law compliance, and risk management for the workplace
Maintain and update job descriptions when needed
Work with Executive Director to evaluate staff on a yearly basis

Financial Systems
Work with Board of Directors, Executive Director, bookkeeper and tax accountants to maintain accurate financial management practices
Process credit card donations and maintain credit card accounts
Process donations and payments, ensure all donation information is accurately entered into SOS DonorPro database and Quickbooks
Work with CPA in completing yearly Financial Review and tax submission
Maintain relationship with bank, deposit money, and monitor bank accounts
Maintain accurate and up-to-date SOS organizational budget and cash flow budget and produce reports at least monthly for the Finance committee meeting
Work with bookkeeper and Finance Committee of the Board on a continued basis to reconcile finances
Maintain program budgets
Serve on Finance Committee with the Board of Directors, communicate SOS financial situation using prepared cash flow and financial reports
Track and report on funds for all SOS programs
Track current grant budgets 
Create organizational budgets for grant proposals and work with Program manager on project budgets

Qualifications:
-At least 2 years of experience in administration, human resources and finance
-Proficient in Microsoft Office Excel and Word
-Experience with database administration, Donorpro experience prefered
-Experience with Quickbooks
-Excellent writing skills
-Experience with grant tracking
- Bachelor’s degree required.  Business degree, MBA or MPA preferred.

Salary:
Salary commensurate with experience.

How to Apply:
Send a cover letter and resume to lkasa@saveourshores.org.  Please make the subject line of the email “Operations Coordinator Application.”

New Application Deadline:
January 31st, 2014